Job Description

Position: Office Coordinator

Location: Midtown Manhattan

A well-established private investment firm is seeking an experienced Office Coordinator to support day-to-day office operations and serve as the primary point of contact for guests, vendors, and internal team members. This role requires a poised and polished professional with strong communication skills and prior experience in a corporate, financial, or investment-focused environment.

Key Responsibilities:

• Manage reception operations, including guest interaction and phone coverage
• Coordinate conference room scheduling and support meeting logistics
• Oversee office supplies, facilities requests, and vendor relationships
• Maintain an organized, professional, and client-ready workspace environment
• Assist with administrative needs and occasional internal events

Qualifications:

• 5+ years of experience in office management, administrative support, or reception
• Background in financial services or a similar professional environment strongly preferred
• Demonstrated professionalism, discretion, and high attention to detail
• Strong interpersonal communication skills and a service-oriented mindset
• Ability to work independently, prioritize effectively, and represent the firm with professionalism

Ideal Candidate Profile:

The successful candidate will be proactive, polished, reliable, and comfortable operating in a fast-paced, high-expectation environment. This role offers the opportunity to serve as a central resource within the office and contribute to an elevated employee and visitor experience.

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